Executive Assistant

Job No: SN190623
Location: North Vancouver

PERMANENT FULL-TIME POSITION IN NORTH VANCOUVER

CLOSES:  OCTOBER 3, 2019 11:30PM (PST) OR Until the position is filled

  • Great opportunity to join the Squamish First Nations community
  • Take your career to new heights with a dynamic and progressive First Nations government

ABOUT THE SQUAMISH NATION

The Squamish Nation is comprised of descendants of the Coast Salish Aboriginal people who live in the present day Greater Vancouver area, Gibson’s landing, and Squamish River watershed. The Squamish Nation has occupied and governed the territory since beyond recorded history. Squamish Nation culture is rich and resilient. We continue to practice our customs and traditions, which are strongly interconnected with our traditional territory.  Together with our lands, our customs and traditions are the foundations of who we are as Skwxwú7mesh.

About the Opportunity

We have a great opportunity for an Executive Assistant to join our dynamic and progressive First Nations government in North Vancouver. 

The Executive Assistant (EA) acts as the administrative right hand to the Chén̓chenstway Human Resources Director, managing their inflow/outflow of information, calendar and senior administrative tasks relating to the management of the department, and support of the Human Resources Committee and other HR initiatives. Operating as the internal/external “key point of contact”, this position provides technical capacity, project management inclusive of workflow management for the Director. The EA works independently to balance priorities and workflow to provide efficient and effective senior administrative support in a fast-paced environment. The EA exercises initiative, judgment and problem-solving skills to complete work, proactively anticipating needs /roadblocks before they arise. The demanding and ever-changing nature of the environment adds complexity to the administrative role and requires strong analytical/problem solving abilities, professionalism and flexibility to assist others in achieving time-structured goals. The successful candidate is resourceful, highly organized and a self-motivated professional with demonstrated excellent time management skills, outstanding attention to detail, the ability to juggle multiple projects/responsibilities and set priorities/meet deadlines. Position works at high level of human interaction, which requires incumbent to maintain confidentiality, while working with tact and diplomacy.

TYPICAL DUTIES & RESPONSIBILITIES:

  • Act as the administrative right hand to the Chén̓chenstway Human Resources Director, managing the inflow/outflow of information, calendar and senior administrative tasks relating to the management of the department, and support of the Human Resources Committee, etc.
  • Act as the internal/external “key point of contact”, providing HR technical capacity, project and workflow management.
  • Drafts, reviews, edits and finalizes materials ensuring completeness, accuracy and compliance with policies and procedure.
  • Acts as Liaison/Represents department as directed and as per established process/guidelines.
  • Drafts correspondence, liaises with Nation leadership and communicates with stakeholders as per established process/guidelines.
  • Provides senior support, including: coordination / project management of select HR projects and initiatives, conducts research, prepares tasks lists, compiles and analyzes data, drafts, sends correspondence and email communications as required in support of HR initiatives, the HR Director, etc.
  • Ensures meetings, presentations, executive interviews are coordinated effectively and stakeholders are provided with appropriate information and documentation in advance.
  • Supports the Squamish Nation Employment Policies, Practices and Processes.
  • Works independently/collaboratively with the Chén̓chenstway HR team, providing back up to department’s officers as needed.
  • Adheres to workplace health & safety policies, safe work practices and procedures.
  • Participates as part of the Chén̓chenstway Human Resources team.

THE IDEAL CANDIDATE

In addition, the ideal candidate will also have:  

  • Diploma in Business Administration, Communications, Human Resources or Paralegal program from a recognized post-secondary institution. May consider other related relevant field.
  • 4 to 5 years of directly related experience in the majority of duties listed in job description including senior assistant position, with responsibility for HR project administration/coordination, communicating to a varied audience, schedule management and ensuring deadlines are met, responsibility for an admin caseload, with policy/compliance-oriented duties, working with applicable laws, regulations, HR policy, etc.
  • Must complete/have completed relevant HR post-secondary coursework, ie: employment law, human resource management, etc and will need to complete HR/other courses/training as career progresses. Must have: knowledge of HR policies, legislation, employment law, etc .
  • Experience as an intermediate level user of MS Office, the internet, etc.
  • Working experience with a large scale computerized database system.
  • Previous experience working in a First Nations Community (particularly Squamish) is an asset.
  • Must be able to travel as required; work evenings/weekends as required, occasionally with limited advance notice
  • Must have reliable vehicle/current insurance and a valid BC Driver’s License Class 4 or 5 Class 7N may be considered.
  • Must successfully complete Criminal Records Check as per Squamish Nation policy.
  • May be willing to consider similar work experience where incumbent has provided executive support to senior management, board or council or a certificate in above field, with a minimum of 7 years demonstrated proven work experience in position with similar duties as described above.

 The above requirements are what Squamish Nation is seeking in the ideal incumbent at the time of posting & are subject to change, based on the needs of Squamish Nation.

Salary: $49,494 to $58,228, plus a comprehensive benefits program.

TO BE CONSIDERED FOR THIS ROLE, CANDIDATES MUST COMPLETE ONLINE FORM BY OCTOBER 3, 2019 at 11:30 PM (PST).

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